How to Participate in the Virtual AGMs

Download the PDF: Instructions on How to Participate in the USANZ and ANZAUS virtual AGMs.

• Before the Day of the Meeting
  • Technical Requirements
  • Accessing the Meeting Platform
  • Confirming Your Access Details
  • Submitting Questions for the Directors
  • Apologies
  • Proxy Voting
• On the Day of the Meeting
  • Registering for the meetings
  • Help at the Last Minute
  • Accessing the Meeting
  • Using the Lumi AGM Platform
    • Landing Page
    • Question & Answer Page
    • Webcast Page
    • Voting Page

Before the Day of the Meeting

Technical Requirements

Members will need to have access to a smart phone, tablet, or computer that is sound enabled; and has either built in speakers or is connected to speakers or headphones.

Accessing the Meeting Platform

Members will be able to use their device to access the AGM via a browser:

To access the AGM:

• Go to the USANZ and ANZAUS AGM webpage.
• If you have difficulty with the link above please copy and paste this URL into your browser: https://web.lumiagm.com/305021428

 

Confirming your Access Details

To register for the meeting on the day, you will need to enter the following information:

• Meeting ID: The Meeting ID  for both the USANZ and the ANZAUS AGM is 305-021-428
• Username: The email address you have registered with USANZ in our membership database.
• Password: Your unique Member ID. Your Member ID was included in the Notice of Meeting email recently sent to you by USANZ.
  Your Member ID is also available from your Member Dashboard on the USANZ website.
  If you have trouble locating your Member ID please email the USANZ Secretary.

 

When successfully registered, you will be directed to the USANZ and ANZAUS AGMs holding screen in the Lumi platform.

Submitting Questions for the Directors

To aid the efficiency of the AGMs, members are requested to submit any questions for the Directors or comments in advance of the meeting. 

Please send your question or comment to USANZ or ANZAUS via email to the USANZ Secretary by Wednesday 5.00 pm AEST 21 April 2021.

Apologies

If you are not able to attend the meeting and would like to convey your apologies, please email the USANZ Secretary.

Proxy Voting

If you cannot attend the meeting and would like to appoint a proxy, please complete the relevant form available in the Notice of 2021 USANZ and ANZAUS Annual General Meetings.

Return your completed Proxy Form via email to the USANZ Secretary by Wednesday 5.00 pm AEST 21 April 2021. 

If you appoint a proxy and later decide to attend the meeting online, the proxy appointment will still be considered valid unless you change it during the meeting before the voting closes. 

On the Day of the Meeting

Registering for the Meetings

Members can register from 2:30 pm AEST on Saturday 24th April 2021. 

Help at the Last Minute

There will be a limited number of USANZ staff available to help confirm your Meeting Access details. If you are having difficulty locating them please call the USANZ Office on +612 9362 8644.

Accessing the Meetings

To register for the meeting on the day, you will need to enter the following information:

• Meeting ID: The Meeting ID  for both the USANZ and the ANZAUS AGM is 305-021-428

After entering the Meeting ID you will be directed to the Terms & Conditions page of the Lumi Platform:

After accepting the Terms & Conditions you will be asked for your Meeting Access Details:

• Username: The email address you have registered with USANZ in our membership database.
• Password: Your unique Member ID. Your Member ID was included in the Notice of Meeting email recently sent to you by USANZ.
  Your Member ID is also available from your Member Dashboard on the USANZ website.
  If you have trouble locating your Member ID please email the USANZ Secretary.

When successfully registered, you will be directed to the USANZ and ANZAUS AGMs Landing Page / Home Screen in the Lumi AGM Platform.

Using the Lumi AGM Platform

Landing Page / Home Screen

When you get to the AGM Landing Page you will be on the 'Information' tab indicated by the icon 'i'. You can then select the 'Question & Answer' tab indicated by the overlapping speech bubbles.

Question & Answer Tab

Within this tab, you can submit your own question to the Chair of the meeting

To submit a question, a member enters their message and selects the 'send' icon as you would with any text message.

Confirmation that your message has been received will appear.

Webcast Page

On computers, the left hand side panel is where the webcast will be playing with slide and/or video of the presenters. On mobile devices the webcast cannot go side by side like the desktop and will be one screen at a time.

To activate and view the webcast, please click on the Broadcast bar at the bottom of the screen. If prompted, you may have to click the play button in the window to initiate the broadcast.

 

Voting Page

When the Chair declares the voting open, the resolutions and voting choices will appear.

Once an option has been selected, the selection will appear in blue. If a member wishes to change their mind, they can simply press their new vote or cancel their vote completely at any time before the Chair closes the voting.

Members are required to press the option corresponding with the way in which they wish to vote.

Votes cast by Members during the meeting will override any proxy that may have been granted by that Member.

Upon conclusion of the meeting, the home screen will be updated to state that the meeting is now closed.